If you’re planning on using an email software program, you’ll have to decide how you want to receive email- with an IMAP connection or POP connection. Below I’ll share what each will do, and the benefits.
IMAP is quickly becoming the preferred method for checking email. With an IMAP account, the email software synchronizes messages and folders with your mail client (Outlook, Phone, and / or tablet).
- It’s ideal for shared mailboxes, such as those for general inquiries from a Contact Us page. Multiple people can log in and respond to messages.
- Backup – if your system does crash, or you lose your phone, you just need to reset up your account, and messages will be re-synced to your device or system shortly.
POP accounts work by downloading mail to your computer. It is best suited for those who use the same computer to read their email. It uses a client to access the mail server, but the messages are copied to the local hard drive and deleted from the mail server.
- You will need an internet connection to download email, but you can view your downloaded email offline.
- Your mailbox is only limited insofar as your hard disk is limited.
- Opening attachments is quick due to the emails being automatically downloaded to your hard disk.